The Universal Service Administrative Company’s (USAC) Healthcare Connect Fund (HCF) provides a vital opportunity for non-profit healthcare systems to expand their connectivity and improve the delivery of telehealth services. However, maximizing these funds requires a strategic approach. Here are seven ways non-profit systems can optimize their USAC HCF participation and increase the funds they receive.
1. Create a Consortium
Forming or joining a consortium is one of the most effective ways to amplify your USAC funding. By pooling resources and applications, consortium members can leverage collective bargaining power, reducing overall costs and increasing the potential for higher funding. A well-structured consortium that includes a diverse mix of healthcare providers can significantly enhance your eligibility and the amount of funding awarded.
2. Register and Qualify All Sites
Every site within your network must be properly registered and qualified to ensure eligibility for HCF funding. This includes both rural and non-rural sites. Ensuring that all locations meet the necessary criteria and are accurately listed in your application will help prevent delays or disqualifications, maximizing your funding potential. Don’t overlook the importance of updating this information annually or as changes occur.
3. Ensure All Data & Internet Circuits Are Captured
To fully benefit from the HCF, it’s crucial to capture every data and internet circuit within your healthcare system. This means identifying all connections that support your telehealth and IT infrastructure and ensuring they are included in your funding request. Overlooking even a single circuit can result in lost funding opportunities, so a comprehensive audit of your network is essential.
4. Avoid Purchases During the Quiet Period
The “quiet period” is the 28-days minimum time the services requests are posted on the USAC website During this time, it’s critical to avoid signing any contracts or making any purchases related to the services being bid competitively. Violating this rule will result in disqualification or a reduction in funds. Non-profit systems should plan their purchasing and implementation strategies carefully, ensuring that all acquisitions align with the USAC’s guidelines and timelines.
5. Develop Strategic Equipment Purchasing Aligned with Timelines
Strategic equipment purchasing aligned with USAC timelines is key to maximizing funding. Non-profit systems should develop a purchasing plan that considers the lifecycle of their equipment, the timing of USAC disbursements, and the evolving needs of their network. By synchronizing purchases with these timelines, healthcare systems can avoid unnecessary expenses and ensure that all equipment qualifies for reimbursement.
6. Actively Maintain Payment Verification and Changes in Your Network
Regularly maintaining and verifying payment information, as well as documenting any changes in your network, is crucial for compliance and fund maximization. Any discrepancies or unreported changes can lead to delays or denials of funding. Non-profit systems should establish a process for routine audits and updates to ensure all information submitted to USAC is accurate and current.
Conclusion
Increasing USAC Healthcare Connect Funds is not just about submitting an application—it’s about taking a proactive, strategic approach that aligns your network’s needs with the intricacies of USAC’s requirements. By implementing these seven strategies, non-profit systems can maximize their funding, enhance their connectivity, and ultimately improve healthcare delivery for the communities they serve.